JPMorgan Chase Corporate & Investment Bank, CAO Tech Equities- Executive Administrative Assistant in New York, New York

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.5 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at http://www.jpmorganchase.com/

As an Executive Assistant, you will perform diverse secretarial duties and administrative functions requiring extreme confidentiality, initiative with sound decision and judgement. You will coordinate efforts with other assistants supporting the CAO Group and within the CIB Technology Equities team. You will rely on excellent organization skills and handle multiple priorities with timely follow through. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department’s activities and goals. Duties include full executive support 3 MDs and 10 or more directs. Additionally you will exercise independent judgement, escalating serious or unique problems to higher levels. This role will support a team of 13 people. This role will be part of an assistant admin team who will back each other up in coverage.

Responsibilities

• Calendar Management/ Outlook - Schedule internal/external meetings and appointments; coordinate conference rooms /calls and disseminate all logistics to meeting attendees

• Client Conference Event Planning Skills – Organize, gather and enter details for upcoming line of business events / trips / meetings / activities / group collaborations

• Travel – Coordinate international/domestic travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers

• Expense Management – Concur. Compile and submit expense reports in a timely manner, order and maintain office supplies.

• Proof-reading communications and obtaining requisite approvals

• Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner

• Use of JPMorgan internal databases: IBID, EURC, e-Purchase, FSR • Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express

• Manage requests for printing, binding of materials as needed

• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Technical:

• Proficiency with the Microsoft Suite, Excel, Word, PowerPoint, and Outlook

• Ability to learn procedures and proprietary systems quickly

• Concur knowledge

• Use of JPM Internet/Intranet

  • Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)

  • Exhibits increased proficiency in duties and expanded knowledge and application of software packages

  • Knowledge of general office procedures (e.g., filing, correspondence, scheduling)

  • Ability to adapt procedures, processes and techniques to the completion of assignments

  • Effective interpersonal skills

  • Superior oral and written communication skills

  • Excellent telephone etiquette

  • Advanced ability to organize

  • Tact and good judgment in confidential situations and proven experience interacting with senior management

  • At least three years of secretarial experience and meeting coordination

JPMorgan Chase is an Equal Opportunity and Affirmative Action Employer, M/F/D/V

JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.